Parts and stock managing module: several storehouses, exact location based stock register

DOAS-II can manage stores of any number.

Transfer among these is only possible with the relevant business records, thus exact and flawless stock management is ensured. Beside normal stores special stores (swap articles, reject, and customer complaint stores) can be handled as well, stocks in these are not seen in the free stocks.

Stock query and transfer from other sites

In case of a company with more sites, the whole of the company’s stock can be seen. Transfer among the sites can be recorded by means of electric business records, but real changes in stock must be approved by the manager in charge.

Loading and handling of several brands and several price lists at the same time

The system can handle several supplier and price list belonging to the different brands. Price lists can be loaded up to the DOAS-II system if they are available in electronic and documented forms.

Handling of swap and substitute items

Supplier provided item data and changes can be recorded manually or electronically in the system. DOAS-II takes this information into consideration in case of existing orders and collections. In case of substitute item DOAS-II looks for the relevant substitute and its characteristics.

Desk marketing

Desk marketing was established in order to achieve quick work. Here, on a common integrated surface, invoices for customer and offers can be created, and orders can be recorded. In case of an ordering depending on the data provided by the customer and the part an advance account can be created.  

Support of bar code handling

With parts selection a bar code usage is always possible. Bar code can be identical with or different from the item number.

Wholesale and web based trade

With the help of WEB modules data of customer orders recorded via internet browsers can be shown in the DOAS-II system. Online ordering is only possible with the relevant entitlement system support, thus only those who are qualified can record online orders. DOAS-II also supports special functions of wholesale trade as well.

Generating of ordering suggestion

With the help of recorded customer orders and inventory adjustment related algorithms (algorithms based on different minimum stocks and maximum stocks) DOAS-II is capable of creating supplier orders offer even for each different suppler.

Posting of orders to the supplier

If supplier provides the opportunity DOAS-II can provides an opportunity for order data exportation, or online posting. Feedback from posted orders can be seen in the data section of the very order.

Reception of an incoming electronic invoice

If the supplier provides an electronic invoice beside the traditional paper based invoice it can be loaded into the DOAS-II system. Thus, collection can be executed accordingly, manual data recording can be avoided, but real changes in stock must be approved by the manager in charge.

Clear item data sheet

At each point in the DOAS-II system where there is an opportunity to provide an item number the item data sheet can be checked as well. The item data sheet contains all the relevant information about the given item (stock, trade, customer and supplier orders, and codes.

All storage transfer is business record based

In order to keep store registry clear and organised all stock transfer must be carried out with a business record. On the business record the name of the administrator, the date and the item data must be recorded.

Consignment stocks

OAS-II can handle stock in consignment and stocks purchased on commission and can create commission settlement.

Trade and stock query

DOAS-II provides sophisticated trade and stocks query functions. For the sake of support for unique collections and queries a uniquely parameterised query function is also available for store functions. Unique queries can be saved and reused later.

Handling of idle inventories

In order to minimalize idle inventories DOAS-II provides different kinds of algorithms to query about these. Old inventories can be exported or sent to the manufacturer’s common stocks.

Inventory

DOAS-II provides the so called “blind inventory” solution. In other words, before registry the recorded stock cannot be seen in the database, thus those carrying out inventory have to actually count the items on the shelves. Inventory can be carried out generally, or with consideration to only a certain storehouse or shelf-range.